Policies and procedures describe an organization’s administration and operations. We can help you plan, write, and produce quality in-house manuals that will add significant value to your organization. Portfolio samples >
Benefits of Good Manuals
Here are some of the benefits you can expect from effective manuals:
Communicate the corporate mandate and values. Manuals are one of the key ways management can implement its mission and vision statements. For example, if your organization wants to become more service-driven and empower employees at every level, how will you accomplish this?
Establish the roles and responsibilities of different departments and groups. Without clear delegation, departments may duplicate functions, leave important functions undone, or get into turf wars.
Reduce procedural mistakes and costly errors. Mistakes can cost a lot of money to fix and leave your organization open to legal challenges. Clear step-by-step procedures will help ensure that staff members are performing their duties with consistent accuracy.
Ensure consistency in operations. Clients like to be treated the same way each time they come to you, regardless of which office they visit. Manuals help ensure that important functions are performed the same way by all staff in all offices.
Improve efficiency and productivity. By themselves manuals won’t make operations more efficient, but the careful review of your procedures that’s required to develop a manual often uncovers hidden inefficiencies, such as unnecessary actions or out-of-date forms.
Train employees on their job functions. Your staff may not have the time to train new employees or cross-train existing employees. Well-documented procedures can improve the ease and efficiency of training.
Serve as an orientation tool. New employees need a lot of information about your organization to get them started. Without a manual, they will have to rely more heavily on staff who may be busy doing other things.
Meet legal or regulatory requirements. If your operations are closely governed by legislation, how can you ensure that you are complying with all aspects of the applicable laws? Well-documented and carefully reviewed procedures can keep you out of trouble.
Meet ISO or other industry standards. Standards developed by the International Organization for Standardization (ISO) require that all aspects of your operations that influence the quality of your products or services (ISO 9001, Quality Management Systems) or environmental performance (ISO 14001, Environmental Management Systems) be clearly documented and available to employees.
If you want to train your staff to write their own manuals, we can bring our one-day workshops to your office. Thousands of people, from every type of organization, have learned how to prepare quality manuals quickly and cost effectively. For more information, see Workshops.